6 Best Invoicing Software For Freelancers 2023 (Expert Choices)

Josef Mohamed
Josef Mohamed
April 30, 2023

When running a freelancing business, finding the right invoicing software is essential for managing payments and getting paid on time. The best invoicing software for freelancers should include automatic payment reminders, recurring invoices, and customizable templates with professional branding.

Having these tools helps freelancers create accurate invoices quickly and send them to clients promptly, ensuring payments are made on time. In addition, with advanced technology solutions like digital signature collection, automated invoice tracking, and secure payment gateways built into modern invoicing software, freelancers can streamline their billing process while staying on top of their finances.

Moreover, they can do this while providing an excellent customer experience that reflects professionalism. In this post, we’ll look at the best invoicing software for freelancers that offer these features and more, so you can select the right tool to suit your needs.

What is the Best Invoicing Software For Freelancers?

Invoicing software for freelancers is a handy and comprehensive tool designed to streamline managing finances for independent professionals. It simplifies tasks like expense tracking, allowing freelancers to monitor their costs and better manage their budgets closely.

The software also provides an efficient way to send invoices, ensuring that clients promptly receive polished and professional documents outlining the agreed-upon financial transactions.

Moreover, invoicing software often supports credit card payments, enabling freelance business owners to process payments from clients effortlessly. Ultimately, this software offers freelancers a practical, convenient, and exciting solution to handle financial transactions and grow their businesses.

6 Best Invoicing Software For Freelancers in 2023

Knowing which is right for you can be difficult with so many options available. Here are some of the top choices when it comes to invoicing software for freelancers in 2023:

1.) FreshBooks

FreshBooks is a comprehensive and user-friendly accounting software designed to provide small businesses, entrepreneurs, and freelancers with an efficient invoicing system.

It allows users to manage invoices, projects, expenses, time tracking, payments, and reports in one convenient platform. FreshBooks also integrates with popular applications like PayPal, Stripe, and G Suite. Its key features include reporting, account management tools, and customer support tools.

The software is affordable compared to its competitors and provides users with a streamlined experience that can help make their business operations easier.


  • Invoicing: Create professional invoices quickly and easily with FreshBooks’ customizable templates. To ensure that your clients make timely payments, you can set up payment reminders.
  • Expense Tracking: Track expenses quickly and accurately with FreshBooks’ automatic receipts feature and manual input options.
  • Project Management: Keep projects organized and on track with FreshBooks’ project management tools, including time tracking and task lists.
  • Reporting: Easily access financial data for forecasting and analysis with FreshBook’s reporting feature.
  • Customer Support: Get help quickly and easily with FreshBook’s customer support tools, including live chat and a helpful knowledge base.


FreshBooks pricing as the best invoicing software for freelancers

  • Lite: $5.60/ mo.
  • Plus: $9.60/ mo.
  • Premium: $18.80/ mo.


2.) QuickBooks

QuickBooks Online is an accounting software designed to help entrepreneurs, small businesses, and freelancers manage their finances.

It enables users to track income, expenses, invoices, payments, and more in one convenient platform. In addition, the cloud-based version of the software offers access from any device with an internet connection, allowing users to move seamlessly between computers and mobile devices.

QuickBooks Online also features several integrations with popular applications such as PayPal, Stripe, and G Suite. Its key features include reporting tools, customer support tools, and automated payment reminders.


  • Reporting Tools: Easily access financial data and generate custom reports to gain insight into business performance.
  • Automated Payment Reminders: Set up payment reminders to ensure timely customer payments.
  • Integrations: Connect with popular software applications like PayPal, Stripe, and G Suite for a seamless workflow.
  • Time Tracking: Track time worked on projects and invoice accordingly for accurate billing practices.
  • Customer Support: Get help quickly and easily with QuickBook’s customer support tools, including live chat and a helpful knowledge base.


 QuickBooks pricing

  • Simple Start: $15/ mo.
  • Essentials: $27.50/ mo.
  • Plus: $42.50/ mo.
  • Advanced: $100/ mo.


3.) Bonsai

Bonsai is a comprehensive freelance and contract management invoice software designed to help businesses manage their contracts, payments, taxes, team collaboration, and other aspects of freelancing.

Its features include invoicing and payment processing tools, risk assessment and compliance controls, collaboration with team members and clients, analytics capabilities, and tax filing services.

Bonsai also provides access to its Freelance Academy, which offers educational resources on critical topics related to freelancing. With its simple user interface and automated features, Bonsai makes it easy for freelancers to stay organized and maintain legal compliance.


  • Invoicing & Payment Processing: Create and manage invoices, process payments securely, and stay on top of cash flow.
  • Team Collaboration: Streamline communication between clients and team members for better project management.
  • Risk Assessment & Compliance Controls: Ensure compliance with industry standards such as GDPR and HIPAA.
  • Tax Filing Services: Automatically calculate payroll taxes so you never have to worry about filing taxes manually.
  • Freelance Academy: Access educational resources to better understand how freelancing works and keep up to date with the latest trends in the industry.


Bonsai pricing

  • Starter: $24/ mo.
  • Professional: $39/ mo.
  • Business: $79/ mo.


4.) Wave

Wave is a free invoicing software and accounting service designed to help small businesses manage their finances quickly, efficiently, and conveniently.

It features an intuitive user interface, simple invoicing tools, automatic receipt tracking, and bank integration. Other features include detailed financial reports, easy sharing of documents with clients, built-in budgeting tools, and the ability to track expenses with just one click.

It also has a mobile app for on-the-go management of finances. All these features make it easy for entrepreneurs to keep track of their cash flow without any hassle.


  • Intuitive User Interface: Simple, streamlined design and user-friendly tools make it easy to manage your finances.
  • Automatic Receipt Tracking: Keep track of your expenses with just one click and easily share documents with clients with multi-factor authentication.
  • Bank Integration: Connect your bank accounts and keep track of all income and expenses in one place.
  • Financial Reports: Generate detailed financial reports, budgeting tools, invoice customization, and tracking options for better cash flow management.
  • Mobile App: Download the Wave mobile app to access, manage and review your finances.


Wave pricing



5.) HoneyBook

HoneyBook is a comprehensive online platform designed to help creative business owners streamline their operations. It offers a suite of tools, including automated invoicing, client collaboration tools, payment processing, project management, and customized templates.

With its sophisticated marketing automation tools, business owners can easily manage their lead generation activities and target prospective customers with the right messaging.

The intuitive dashboard provides real-time feedback about the success or failure of strategies for optimizing outcomes. These features enable entrepreneurs to manage their businesses faster and more efficiently.


  • Automated Invoicing: Streamline your billing and turnaround times with pre-defined templates, computerized reminders, integrated payment processing, and more.
  • Collaboration Tools: Create branded webpages for quick client onboarding or upload files to share documents directly with clients.
  • Payment Processing: Automatically collect payments in minutes, store payment card details securely, and send custom invoices in multiple currencies.
  • Project Management: Keep track of your projects efficiently through the dashboard with task list functionality, note-taking capabilities, and calendar integration.
  • Customizable Templates: Use ready-made designs and customizable features to create branded emails, landing pages, and other marketing materials quickly.


HoneyBook pricing

  • Starter: $19/ mo.
  • Essentials: $39/ mo.
  • Premium: $79/ mo.


6.) Xero

Xero is cloud-based accounting software designed to help small businesses efficiently manage their finances. It provides a user-friendly dashboard that allows business owners to track their cash flow and automate tedious bookkeeping tasks.

Xero offers robust customer support, direct bank integration, real-time reporting, invoicing capabilities, and advanced security features.

It comes with integrations with popular third-party apps such as Shopify and Square, which allow business owners to access data quickly and make informed decisions without needing to log into multiple accounts separately.


  • Dashboard: Monitor your business’s financial health in real-time with a customizable dashboard that provides a snapshot of all your accounts, invoices, transactions, and open bills.
  • Bank Integration: Synchronize bank data quickly, eliminating the need to manually enter transactions or reconcile accounts.
  • Partnership Accounting: Easily manage multiple companies simultaneously with toggle features and support for partner accounting needs such as Bill Splitting and Multi-Currency Conversion.
  • Invoicing & Payments: Automate payment processes by creating professional invoices with customized templates, sending automated reminders, and enabling integrated payment options like Stripe or PayPal Express Checkout.
  • Security: Secure sensitive data with 256-bit SSL encryption and advanced authentication processes such as two-step verification.


Xero pricing

  • Starter: $19/ mo.
  • Essentials: $39/ mo.
  • Premium: $79/ mo.


What do freelancers use for invoices?

Freelancers often face the challenge of managing their finances effectively, particularly when invoicing clients for services rendered. Many freelancers use invoicing tools to create, send, and track payments effortlessly to maintain a steady cash flow and ensure professional business transactions.

These tools typically offer unlimited invoicing and support a variety of payment options, including recurring payments to accommodate long-term business relationships.

By embracing modern invoicing solutions, freelancers can keep a comprehensive record of their earnings, avoid unreliability associated with traditional paper invoices, and focus more on expanding their clientele and honing their skills.


Can you make an invoice for freelance work?

As a freelancer, it’s essential to invoice clients for the work you’ve completed. Invoicing ensures you get paid on time and helps you keep track of your earnings.

Fortunately, creating an invoice for your freelance work is so easy with the help of customizable invoice templates. These user-friendly templates allow you to input all necessary information while providing a professional appearance.

Furthermore, you can include payment terms and conditions to avoid confusion and help reduce the incidence of unpaid invoices. Finally, invoicing serves as a tangible reminder to clients of their obligations, which ultimately strengthens your professional relationships and contributes to the success of your freelance career.


Wrap Up

Regarding the best invoicing software for freelancers, there are various options available. For example, FreshBooks and Xero offer comprehensive features such as customizable dashboards, bank integration, real-time reporting, and advanced security measures.

With the help of these tools, freelance professionals can easily create professional invoices, manage their finances, and get paid faster. When selecting an invoicing solution for your business needs, consider pricing and features that best suit your requirements.

Finding the best invoicing software for you will significantly impact your freelance career’s success.

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About The Author

Meet Josef, a seasoned Content Marketer, SEO Strategist, and Web Designer who has over a decade of experience helping entrepreneurs build and grow their online businesses. He is a trusted authority in the field of Marketing and Technology and is renowned for his in-depth knowledge and expertise in testing and recommending the best products to help businesses succeed.

Disclosure: Some of the links in this article may be affiliate links, which can provide compensation to me at no cost to you if you decide to purchase a paid plan. These are products I’ve personally used and stand behind. This site is not intended to provide financial advice and is for entertainment only. 

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